d² Solutions - Document Management

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Document Management

Lots of records, lots of computers: remote workers, laptops, PCs and servers. How many different versions of your important documents could be circling around?

Our document management application is designed to help organizations become more effective in the way their people collaboratively produce, edit, store, secure and reuse organizational documents and knowledge.

The system can be installed on your premises or you can get all of the benfits on offer as a SaaS model.

The benefits:

  • Improving staff efficiency by speeding up document interaction
  • Searching for data within all types of documents
  • Maintaining versions of documents to ensure only the correct version is used by everybody
  • Ensuring business processes are followed
  • Reducing not only physical but also electronic storage space
  • Ensuring process compliance automatically
  • Scalable as your organisation grows

Why use Document Management?

Moving from a paper based management system to an electronic one is a big challenge for any business. So why go to all the bother and expense?

Document management helps remove the headaches that are present within all organisations such as emails stored in users inboxes, documents stored on employees hard drives or hidden somewhere on a fileserver disk, information going out and coming back from customers and clients with no visibility or control, backup strategies that only work when the employee remembers to 'do a backup'.

d2 Solutions Document Management.

Some of the benefits:

  • Huge cost savings
  • Manage all types of data within one solution
  • Document compliance, tracability and security
  • Easy document collaboration and sharing
  • Fast retrieval
  • No compatibility issues: just use a browser

Our document management solution has two great advantages: it does more for you, and it costs less.

Firstly, you can choose what model best fits your budget and your organisation. With the SaaS model there's very little set-up cost and a low monthly fee. It's 100% online, so you don't have to employ IT workers or take on any more system overheads. You won't have a headache when Windows (or any other system) needs upgrading. All you need is a workstation with a browser.

With an inhouse implementation you can manage your own system creating and customising workflows, approval processes and just about anything the business requires yourself. We'll be onhand to help out with any requirements you have in order to make sure the system delivers what you need it to deliver.

Secondly, you're getting several solutions in one. Your documents are securely backed up and accessible from anywhere. Whether you're opening or saving a file, it's right there in your Windows toolbar. This makes documents more shareable: you can collaborate without losing track of all of the different versions.

Best of all, all your data is kept organised and retrievable. Have you ever tried to find a document in a file system when you're not sure who named it, when it was created or where it would be saved? Our solution keeps everything indexed, letting you find documents in a fraction of the time.

You'll want to get a feel of how this works - so we'll provide you with a month's free trial of our solution.

As you're trialling it, you'll be able to see the benefits for yourselves, and we'll be on hand to help you out. Then we can set things up for you exactly as you want them, evaluating your experience and tailoring the system to meet your ongoing requirements.

Let us solve all of your business processes using Beyondoc

You can simplify all of your business processes by configuring the software to carry out such taasks as expenses management, e-requisitions or accounts payable. In fact if you have a unique business process we can even tailor the system to provide a solution using the 'build your own' application.